ARCHDIOCESE OF MIAMI	PURCHASE ORDER	
      
  Tania Rodriguez Diaz
   Building & Property Office
9401 Biscayne Blvd. 
Miami Fl. 33138-2970 
305-762-1032
trdiaz@theadom.org
  Tax Exempt Cert #85-8017018292C-9 Exp. 7/31/26   
	P.O. NUMBER	AAABBB000k000H00NAME	
	PO DATE	MM/DD/YY
MM/DD/YY REVISED
	
	PROJECT NAME	PROJECT NAME	
	PARISH/SCHOOL	PARISH/SCHOOL NAME	
		
TO: 
      SUPPLIER 
     BUSINESS NAME
      CONTACT – PHONE NUMBER
    email
    TAX ID: 00 - 0000000000
    ADDRESS
    LINE 1
      LINE 2
        	SHIP TO:  

    ADDRESS
    LINE 1
      LINE 2

	
 CONTRACTOR:	SUBCONTRACTOR:	
     
      NAME
     BUSINESS NAME
      CONTACT – PHONE NUMBER
    email
    ADDRESS
    LINE 1
      LINE 2
           	  
    NAME
     BUSINESS NAME
   	
QTY	UNIT	DESCRIPTION	PRICE	AMOUNT	
	
1	ORDER	NOT TO EXCEED			
		CONCEPT HERE		$ 000,000.00	
					
		INCREASE #1 MM/DD/YY		$ 000,000.00	
		OR		 	
		DECREASE #1 MM/DD/YY		$ 000,000.00	
		(FOR MATERIALS ONLY)			

    NOTES:
All documents attached herewith and listed below (including the Owner Direct Purchase / Sales Tax Exempt Procedures) shall be a part of the Contractor/Subcontractor agreement:

1.	ADOM - PO AAABBB000k000H00NAME dated MM/DD/YYYY.
2.	ADOM - Owner Direct Purchase / Sales Tax Exempt Procedures
3.	ADOM - Tax Exempt Certificate valid until 07/31/2026.
4.	NAME - Contractor Requisition Form dated MM/DD/YYYY.
5.	NAME - Supplier Estimate/Quotation NUMBER dated MM/DD/YYYY.
6.	NAME - Supplier W9
7.	Other available documents
	$ 000,000.00	

		

		

P.O. Number must appear on all forms relating to this order.	Authorized by:
Signature
OFFICE COORDINATOR	Date:
  MM/DD/YY REVISED

SEE ATTACHED “Certificate of Exemption”

ARCHDIOCESE OF MIAMI PASTORAL CENTER

           Owner Direct Purchase/Sales Tax Exempt Procedures

The following is a summary of the Owner Direct Purchase (ODP)/Sales Tax Exempt process. Please read carefully and follow these instructions as indicated. This ensures that ODPs will not be unnecessarily delayed. ODPs should always be done well in advance before you or the subcontractor is ready to place an order.

1.	All purchases (over $5,000.00) must be made under a Purchase Order Number issued by the Archdiocese of Miami Building and Property Office. The contact person for ODPs in the Building and Property Office is the Office Coordinator, Tania Rodriguez Diaz via email at trdiaz@theadom.org and phone number 305-762-1032.

2.	The General Contractor shall have any authorized subcontractors and/or material suppliers purchase materials on behalf of ADOM, by first completing and submitting the enclosed Purchase Order Authorization Form. Once completed, the authorization form shall be submitted to Tania Rodriguez Diaz via email at trdiaz@theadom.org  with a copy to the ADOM Owners Representative/project manager. The contractor shall keep a copy of their records.

3.	Direct Purchase Orders will be prepared, issued, and emailed to the General Contractor's office for distribution to subcontractors and suppliers (with a copy to the owner's representative/project manager).

4.	Once the Purchase Order is issued, all supplier/subcontractor invoices approved for payment must be submitted, signed, and prepared for processing with the general contractor's monthly pay requisition (as detailed in point 5 below).

5.	The General Contractor is to provide the following documentation with monthly AIA G702 payment applications:
a.	Vendor Direct Purchase/Sales Tax PO Summary (including monthly and vendor breakdown).
b.	Monthly Direct Purchase/Sales Tax Exempt Report.
c.		Material invoices approved by the general contractor and subcontractor need to include the PO# and the Project Name.
d.	Copy of Deductive Change Order issued between General Contractor and Subcontractor.
e.	Original Deductive (credit) Change Order issued from General Contractor to Owner with detailed backup.
f.	Release of liens from prior month's payment request

6.	ODP Payments/checks will be provided to the General Contractor, and they will arrange for pickup and distribution of ODP payments in exchange for a release of lien with the subcontractor/supplier. Any subcontractor or supplier inquiries about the status of ODP payments are to be directed to the General Contractor.

7.	The Contractor shall assume all risk and remain fully responsible for all material incorporated into any project, directly purchased by the owner or not. This will include, but not be limited to, insurance, theft, storage, damage during installation, coordination, quantities ordered, submittals, protection, shipping, security, expediting, receiving, installation, cleaning, and all applicable warranties, etc. Direct purchase by the Owner according to the ODP shall not relieve the Contractor of any contract responsibilities for any material purchased and incorporated into the construction project, directly purchased by the Owner or not, with the exception of the payments under the ODP.

David Prada
Senior Director 
Building & Property Office 
Archdiocese of Miami